Running a Zoom Session

Know the various features of Zoom and how to enable and use them in your meeting.

Breakout Rooms
You can break your Zoom session into a number of breakout rooms. You define how many rooms and how to assign participants (either automatically, manually or by allowing participants to self-assign). 

• Automatically: Zoom divides participants evenly across the number of rooms you specify
• Manually: you decide which participants are allocated to each of the rooms
• Participants choose: you specify the number of rooms and open them; participants can then select which room to join and can move between the open rooms as they desire (check out UAB's short video on Self Select Breakout Rooms)

Once rooms have been opened the host can join and leave each group. All groups can be called back to the main session by the host.

'Zoom Bombing'
This is where someone who is not invited to be in your teaching session joins via a public link and uses screen-sharing to project graphic content to unwitting participants, forcing hosts to shut down their online session.

If you are running a teaching session in Zoom, and one of your students behaves inappropriately, this is not Zoom bombing. This is a student conduct issue. 

Things to consider to prevent Zoom bombing:

• only have link details available on access controlled sites like Blackboard (i.e. do not share Zoom links on public platforms).
• consider using a password.
• understand where and how to mute, turn off camera or eject students from a meeting.
• set out Zoom session etiquette with students.
• make sure settings allow Host to control who shares screen and when.
• consider having a co-host to moderate activity.

Recording

Can I record meetings and teaching videos in Zoom?
Yes you can record meetings in Zoom. You should always make it clear to all participants that you are recording.
You can record teaching content e.g. a video of you alongside capture of your PowerPoint slides, by starting a meeting by yourself, sharing your screen and selecting record.

Where do my Zoom cloud recordings get saved and how do I get them into Blackboard?
If you choose 'cloud recording' the recording will be saved in your Zoom account but will also be added to a folder in your Panopto My Folder space called 'Meeting Recordings'. You can review your recordings and copy or move them into your course folder. Watch this video to see the process.

1. Open Blackboard/Canvas
2. go to VStream videos in the course menu
3. Open in Panopto (icon on far right square with arrow pointing out)
4. go to My Folder/ or go to browse and search for the Zoom account email address
5. go to Meeting recordings sub-folder
6. select recordings to copy or move
7. select copy or move
8. select course to copy or move to.

​You can also find the original recordings by looking in your zoom settings, recordings and manage cloud recordings.
If you record to the cloud your video will also get transcribed. You will receive an email when this is done and with a link to the transcription.

What is the Zoom Cloud recordings save policy?
Any cloud recordings done using Zoom are saved to your Zoom profile.
A copy of this recording (usually the speaker, gallery and screen share view) is automatically transferred to a Panopto account using the same email address and put into a Meeting recordings folder in your My Folder. This recording then falls under Panopto recording saving policy.
The original zoom recordings are stored in your Zoom profile for 60 days.
After that time they are transferred to a trash folder and held for a further 30 days after which they are completely deleted.
You will receive an email 7 days before the videos are completely deleted from the trash folder and given an opportunity to retrieve them.
At any time you can go into the settings/more for the individual recording and disable the auto-delete function. 

Polling

Polls can be used in a zoom session to get engagement and response from participants in a Zoom session. Polls are created as single or multiple choice questions, and can be set up prior to a zoom session and just stored in the zoom account to be called on for any meeting in that account. Polls can also be created by a meeting host during the meeting.
Watch this video and see instructions for setting up and using polls within your zoom session. Do check your zoom settings for polls before the meeting if you think you might need it. Once the setting are configured to allow polls it will be on for all future meetings.
This is a great tool if you want to run a poll in class to elect Class Representatives. The host can load the names of reps and all students within the zoom session can vote.

Back to Zoom