Zoom
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Zoom is a video conferencing tool that allows online meeting functionality, video conferencing and mobile collaboration. Free Zoom accounts can be created by anyone, but VUW staff automatically get a full account with their vuw.ac.nz email. The full account provides access to all of the tools and features of Zoom. Students do not need an account of their own to participate in Zoom sessions.
Check out the webinars available to learn more about using Zoom:
CAD's webinars can be accessed through the CAD Training and Webinars Calendar. |
Zoom Basics
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The main features of a Zoom meeting
The main features and things you can do in a meeting are:
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Accessing your Zoom account
Go to vuw.zoom.us, click VUW STAFF SIGN IN at the top right of the page, and log in with your university credentials.
You can participate in Zoom meetings via the computer application, the web or on your phone:
Go to vuw.zoom.us, click VUW STAFF SIGN IN at the top right of the page, and log in with your university credentials.
You can participate in Zoom meetings via the computer application, the web or on your phone:
- Zoom on the computer application (recommended) - download Zoom or, if you have already done so, find the Zoom application on your computer. After opening the application, you can sign in with your university credentials and join someone's meeting or start your own (see instructions below).
- Zoom on the web - go to vuw.zoom.us, sign in (using VUW STAFF SIGN IN) with your university credentials, and then you will have options in the top right of the page that allow you to 'Join a Meeting' or 'Host a Meeting' on Zoom. Please note, Zoom on the web has limited functioning and so using the computer application is preferable.
- Zoom on your phone - there is a Zoom app in the App Store and the Google play store called Zoom Cloud Meetings. For more help and advice on using the apps for iOS or Android see Zoom Mobile Help page.
Joining a Zoom meeting
If you have a meeting invite or meeting URL for the meeting that you want to join, simply click on the link provided and follow the prompts to join the meeting.
Alternatively, you can join a meeting by using the meeting's 'meeting ID' (a unique short string of numbers and/or letters). To do this:
If you have a meeting invite or meeting URL for the meeting that you want to join, simply click on the link provided and follow the prompts to join the meeting.
Alternatively, you can join a meeting by using the meeting's 'meeting ID' (a unique short string of numbers and/or letters). To do this:
- Open the Zoom application on your computer and log in (if needed)
- Click the blue 'Join' button
- Enter the meeting ID for the meeting you want to join, along with your name, and click 'join' again
Starting a new Zoom meeting
Quick start: Open the Zoom application on your computer and sign in if needed. Click on the orange 'New Meeting' icon to start your own meeting.
To find out about scheduling and hosting meetings for teaching purposes, see our Setting Up Zoom For Teaching page.
Quick start: Open the Zoom application on your computer and sign in if needed. Click on the orange 'New Meeting' icon to start your own meeting.
To find out about scheduling and hosting meetings for teaching purposes, see our Setting Up Zoom For Teaching page.
Inviting people to your meeting
Quick start: If you know your Personal Meeting ID or meeting link you can share this with others via email or by posting it to a site such as Blackboard. Participants can click on the direct URL link or can go to vuw.zoom.us and 'Join a meeting' by entering your meeting ID. You can also invite others to join you once you have started a meeting.
To find out more about inviting participants to your meeting for teaching purposes, see our Setting Up Zoom For Teaching page.
Quick start: If you know your Personal Meeting ID or meeting link you can share this with others via email or by posting it to a site such as Blackboard. Participants can click on the direct URL link or can go to vuw.zoom.us and 'Join a meeting' by entering your meeting ID. You can also invite others to join you once you have started a meeting.
To find out more about inviting participants to your meeting for teaching purposes, see our Setting Up Zoom For Teaching page.
Customising and using your Personal Meeting ID
Your personal meeting ID is a virtual meeting room that is permanently available to you. You can start a meeting using your personal meeting ID at any time. Customise your personal meeting ID to make it something memorable and easy to share with others. It is recommended that you edit your personal meeting ID and choose the option to use this ID for instant meetings. Whenever you start a new meeting it will use this same Zoom ID.
Your personal meeting ID is a virtual meeting room that is permanently available to you. You can start a meeting using your personal meeting ID at any time. Customise your personal meeting ID to make it something memorable and easy to share with others. It is recommended that you edit your personal meeting ID and choose the option to use this ID for instant meetings. Whenever you start a new meeting it will use this same Zoom ID.
Controlling your microphone and video in Zoom
The Zoom software will connect to any microphone or video camera device connected to your computer. When you join a meeting you will be prompted to 'Join with Computer Audio'. If you don't do so, you may not be able to hear people in the meeting or be heard by others when you speak.
The Zoom software will connect to any microphone or video camera device connected to your computer. When you join a meeting you will be prompted to 'Join with Computer Audio'. If you don't do so, you may not be able to hear people in the meeting or be heard by others when you speak.
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When you are in your meeting you can mute/unmute your mic and start/stop your video using the controls in the bottom left of the window. You can also test your audio or select a different device by using the pop-up menus next to the mic and camera icons.
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Setting up closed captioning in Zoom
It is possible to set up automatic captions on your zoom account. Attendees can then turn these on for their personal viewing in live meetings.
This setting can only be turned on from the web portal for zoom.
It is possible to set up automatic captions on your zoom account. Attendees can then turn these on for their personal viewing in live meetings.
This setting can only be turned on from the web portal for zoom.
- Go to vuw.zoom.us and use VUW staff sign-in option at top right and sign in with your university credentials for your personal account or Sign in for a course zoom account.
- Go to Settings, then In Meeting (Advanced). Under the section Closed captioning turn this feature on. You will receive a pop up advising that you are enabling closed captions. Select enable.
Further information
For further general information on using Zoom, see the Zoom Help Centre or check out the guides below.
For information and help regarding using Zoom for teaching purposes, see our Setting Up Zoom for Teaching and Running a Zoom Session pages.
For further general information on using Zoom, see the Zoom Help Centre or check out the guides below.
For information and help regarding using Zoom for teaching purposes, see our Setting Up Zoom for Teaching and Running a Zoom Session pages.
General Zoom How-To Guides
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Zoom Etiquette guides
VUW User guides and FAQ documents
Student information
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Zoom user guides:
Our Student Resources Zoom page: Student Learning's video guide:
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Talk to one of our learning and teaching team about using Zoom in your teaching.
